The foundation of informationization is relatively weak, the computer software and hardware configuration is poor, the employee quality is uneven, and the economic strength is not strong, so it is impossible to invest large amounts of money in the construction of information systems like the government or large companies or large enterprises. To this end, the author suggests that when designing and implementing office automation systems for small and medium-sized enterprises, the following aspects should be considered.
Basic system objectives
1. Realize the standardization and institutionalization of office work
Because most small and medium-sized enterprises start slowly, they have not fundamentally changed the complex and inefficient manual office methods in the past, and the office methods are far from standardized and institutionalized. Therefore, establishing an office automation system is to standardize and institutionalize office methods. That is, the corporate office is based on workflow and uses computer technology to handle office business, so that internal personnel can share and exchange information easily and quickly, and work together efficiently. This not only takes into account the improvement of personal office efficiency, but also realizes group collaborative work. At the same time, it can achieve rapid and comprehensive information collection and information processing, providing a scientific basis for the management and decision-making of the enterprise, thereby improving efficiency, enhancing the competitiveness of the enterprise, and enabling the enterprise to win and continue to grow in the fierce market competition.
2. Manage multiple data types
Small and medium-sized enterprises have relatively fewer data than large enterprises and large companies, but their data types are not less than those of large enterprises and large companies. They not only include various data generated by daily office work, but also various data generated by business office work. These data include both standardized structured data and irregular unstructured data. The office automation information system of small and medium-sized enterprises must scientifically manage these various types of data, realize the seamless connection of various data, and ensure the consistency and security of data.
3. Advanced system design
Office automation systems should have a certain technological advancement, so as to ensure that within a certain period of time, there will be no need for large-scale adjustments due to backward technology. At the same time, the system cannot have too high requirements for computer hardware, because small and medium-sized enterprises cannot regularly invest in large quantities in high-end hardware and software in terms of economic strength. In addition, most small and medium-sized enterprises often change their business and personnel flow more frequently. The system should be able to adapt to the continuous changes of the enterprise and should have certain scalability, ease of upgrading and openness.
System structure design
In the development of office automation systems, the web-based development method is becoming more and more popular for its cross-platform, unified and beautiful interface, simple operations, easy upgrade of developed systems, short system development time and low cost. However, this system transmission speed is slower, which is not conducive to the transmission of large data volumes. Systems combining C/S and Web methods can use the Web to complete daily office work and certain services that require remote communication, and realize the transmission of large data volumes in the local area network through the C/S structure.
System function design
The functions of the office automation system of small and medium-sized enterprises have their own characteristics, including not only the common functions of the company's daily office, but also many small functions and some business functions in daily office.
If the system is developed in a combination of Web and C/S, the use of functional modules is relatively flexible and can provide different functions for different positions of employees and different businesses engaged in. For example, the customer information management function is only provided to the human resources manager and general manager, and the project management function is only provided to the project team members who often participate in project operations, etc. This method not only facilitates employees' use of the application system, but also facilitates the security of the system, ensuring that employees cannot operate over the authority.
Basic system objectives
1. Realize the standardization and institutionalization of office work
Because most small and medium-sized enterprises start slowly, they have not fundamentally changed the complex and inefficient manual office methods in the past, and the office methods are far from standardized and institutionalized. Therefore, establishing an office automation system is to standardize and institutionalize office methods. That is, the corporate office is based on workflow and uses computer technology to handle office business, so that internal personnel can share and exchange information easily and quickly, and work together efficiently. This not only takes into account the improvement of personal office efficiency, but also realizes group collaborative work. At the same time, it can achieve rapid and comprehensive information collection and information processing, providing a scientific basis for the management and decision-making of the enterprise, thereby improving efficiency, enhancing the competitiveness of the enterprise, and enabling the enterprise to win and continue to grow in the fierce market competition.
2. Manage multiple data types
Small and medium-sized enterprises have relatively fewer data than large enterprises and large companies, but their data types are not less than those of large enterprises and large companies. They not only include various data generated by daily office work, but also various data generated by business office work. These data include both standardized structured data and irregular unstructured data. The office automation information system of small and medium-sized enterprises must scientifically manage these various types of data, realize the seamless connection of various data, and ensure the consistency and security of data.
3. Advanced system design
Office automation systems should have a certain technological advancement, so as to ensure that within a certain period of time, there will be no need for large-scale adjustments due to backward technology. At the same time, the system cannot have too high requirements for computer hardware, because small and medium-sized enterprises cannot regularly invest in large quantities in high-end hardware and software in terms of economic strength. In addition, most small and medium-sized enterprises often change their business and personnel flow more frequently. The system should be able to adapt to the continuous changes of the enterprise and should have certain scalability, ease of upgrading and openness.
System structure design
In the development of office automation systems, the web-based development method is becoming more and more popular for its cross-platform, unified and beautiful interface, simple operations, easy upgrade of developed systems, short system development time and low cost. However, this system transmission speed is slower, which is not conducive to the transmission of large data volumes. Systems combining C/S and Web methods can use the Web to complete daily office work and certain services that require remote communication, and realize the transmission of large data volumes in the local area network through the C/S structure.
System function design
The functions of the office automation system of small and medium-sized enterprises have their own characteristics, including not only the common functions of the company's daily office, but also many small functions and some business functions in daily office.
If the system is developed in a combination of Web and C/S, the use of functional modules is relatively flexible and can provide different functions for different positions of employees and different businesses engaged in. For example, the customer information management function is only provided to the human resources manager and general manager, and the project management function is only provided to the project team members who often participate in project operations, etc. This method not only facilitates employees' use of the application system, but also facilitates the security of the system, ensuring that employees cannot operate over the authority.